If you plan to attend an AIAA technical conference or professional development course held in the United States and you require a visa for travel, it is incumbent upon you to apply for a visa with the U. Prospective conference and course attendees requiring a visa to travel to the United States should first contact AIAA to request an official letter of invitation. This letter and a copy of the conference call for papers should be presented along with the required documentation to the U.
AIAA cannot directly intervene with the U. Department of State, consular offices, or embassies on behalf of individuals applying for visas. Tracking Number vs Paper Number Your paper was assigned a tracking number at the time you submitted your abstract. This number is also useful when contacting AIAA technical support regarding submission difficulties. The tracking number is not the final AIAA paper number.
Once the abstract is accepted and assigned to the program, an AIAA paper number is created. Do not include a paper number anywhere on your paper, as this number will be stamped automatically in the top right corner of your paper at the time of processing. Failure to complete the form correctly could result in your paper not being published.
If you are not sure which copyright statement to use, contact your legal department; AIAA cannot help you determine which statement to use. A hard copy of the form is found in the Author Kit for your reference. As you will be completing this form online, you do not need to fill out the hardcopy form. Do not include a copyright statement anywhere on your paper, and do not upload a copyright form with your paper. The correct statement will be stamped automatically at the time of processing.
Submission Deadlines Manuscripts will be accepted for upload to the system from the receipt of the acceptance letter to the manuscript cutoff deadline set for the conference. You will be notified of the specific manuscript submission deadline in your acceptance letter, and the deadline will also be listed on the Author Status Page for your paper. We ask that authors not upload a draft version of their manuscript with the intent to upload a final version later.
Please upload only the final version of your manuscript! On-line conference proceedings will be made accessible to attendees who have registered for the "full conference" option two weeks prior to the conference. Please keep that date in mind when preparing and uploading the final manuscript. To ensure conference quality, session chairs will enforce a "no paper, no podium" rule.
This policy states that if your manuscript is not uploaded to the Web site prior to your presentation, you will not be allowed to present the paper at the conference.
There are times when the organizers at the conference request an earlier deadline than the beginning of the conference. If such a situation arises, you will be notified in your Author Acceptance Letter.
Papers published in either of these electronic formats will be reproduced in color automatically. There is no oversize paper or color illustration charge associated with published AIAA papers. If you are using Microsoft Word XP or later, please use this template to prepare your manuscript. Regardless of which program you use to prepare your manuscript, please use the formatting instructions contained in this document as a guide. Note: If you are using the LaTeX template to prepare a conference paper, you can use this same template to automatically apply the 3 American Institute of Aeronautics and Astronautics Journals formatting rules, should you choose to submit this paper to one of the AIAA Journals; simply use the submit option when typesetting your paper.
The pull-down menu on the left-hand side of the Formatting Toolbar at the top of your Word window contains all the styles you will need to format your document. Highlight a section that you want to designate with a certain style and select the appropriate style name from the pull-down style menu. The style will automatically adjust your fonts, tabs, and line spacing as appropriate. In the electronic template, use the Text style from the pull-down menu to format all primary text for your manuscript.
The first line of every paragraph should be indented, and all lines should be single-spaced. Default margins are 1 on all sides. In the electronic version of this template, all margins and other formatting is preset. There should be no additional lines between paragraphs. Extended quotes, such as this example, are to be used when material being cited is longer than a few sentences, or the standard quotation format is not practical. In this Word template, the appropriate style is Extended Quote from the drop-down menu.
Extended quotes are to be in Times New Roman, 9-point font, indented 0. Headings The title of your paper should be typed in bold, point type, with capital and lower-case letters, and centered at the top of the page. The names of authors with the same affiliation can be listed on the same line above their collective affiliation information. Author names are centered, and affiliations are centered and in italic type. Major headings Heading 1 in the template style list are bold point font, centered, and numbered with Roman numerals.
Subheadings Heading 2 in the template style list are bold, flush left, and numbered with capital letters. Sub-Subheadings Heading 3 in the template style list are italic, flush left, and numbered 1. Abstract The abstract should appear at the beginning of your paper. It should be one paragraph long not an introduction and complete in itself no reference numbers.
It should indicate subjects dealt with in the paper and state the objectives of the investigation. Newly observed facts and conclusions of the experiment or argument discussed in the paper must be stated in summary form; readers should not have to read the paper to understand the abstract.
Footnotes and References Footnotes, where they appear, should be placed above the 1 margin at the bottom of the page. Follow these examples for format; double-space the reference list in your manuscript: Chapter in a Book  Turner, M.
Update the publication status of unpublished works at the author proof stage. Meeting Paper  Neifeld, A.
Update meeting paper references if they have been published in a journal. The submitting author should ensure that contact information for all coauthors is accurate.
All authors will receive a system email from ScholarOne asking for verification of their contributions to the work, and the manuscript submission will not be complete until confirmation from all authors is received. The affiliation is the line below the author name s , comprising the company or institution name, city, state, and ZIP code, and also the country name for authors outside the United States.
The use footnotes elsewhere in the manuscript should be limited. Papers with many symbols will benefit from a nomenclature that defines all symbols with units, to be inserted between the abstract and the introduction. Acronyms should be defined in the text, not in the nomenclature.
An introduction that states the purpose of the work and its significance relative to the prior literature is required. Equations are numbered sequentially and not by section; the use of special mathematical symbols or fonts is consistent with AIAA format guidelines. Metric or dual systems of units metric and English are used, whenever possible. Figures and tables are numbered consecutively and cited in the text; they are designed based on AIAA format guidelines, with concise captions and headings.
Conclusions provide a detailed discussion of study findings. Do not introduce concepts not presented in text; do not refer to other work. List funding sources and grant numbers in the submission field provided in ScholarOne; please double check this information for accuracy. Acknowledgments of financial support or significant contributions to the research also can be in a separate paragraph at the end of the manuscript preceding the reference list.
Names of institutions and individuals are provided in full without the use of abbreviations or nicknames. Sample paper formatted on Typeset - typeset This content is only for preview purposes. The original open access content can be found here.
It is a very innovative solution to the formatting problem and existing providers such as Word did not really evolve in recent years.
.I work in a research lab and it is great to format my papers so quick so easily. Conclusion A conclusion section is not required, though it is preferred. Language Editing Services Submitted manuscripts are required to meet international standards for English language to be considered for publication.
The journal issue number No.
However, the decision to publish, to require revision before publication, or to reject for reasons cited lies first with the Associate Editor and ultimately with the Editor-in-Chief. Headings The title of your paper should be typed in bold, point type, with capital and lower-case letters, and centered at the top of the page. This letter and a copy of the conference call for papers should be presented along with the required documentation to the U.
Define abbreviations and acronyms the first time they are used in the text, even after they have already been defined in the abstract. If you are using Microsoft Word XP or later, please use this template to prepare your manuscript. Please fill out the Author Electronic File Request form. Please note that Float over text should not be selected.
Be sure to position any figures, tables, graphs, or pictures as you want them printed. If you wish, you may write in the first person singular or plural and use the active voice I observed that or We observed that instead of It was observed that. Remember that out-of-print material is not necessarily in the public domain, and that a work may be subject to foreign copyright law even if no protection exists in the United States. To insert the equation into the document: 5 American Institute of Aeronautics and Astronautics 1 Select the Equation style from the pull-down formatting menu and hit tab once.